HR Software
The 100% cloud-based platform that manages the entire employee lifecycle — from the first recruitment to professional development — with integrated artificial intelligence and full modularity to adapt to your company's structure.
100% cloud-based · SaaS
Integrated AI in organizational climate and recruitment
Multi-company and multi-location
Activatable modules as needed
Request a free virtual consultation!
The HR administration software that turns operations into strategy
When team information lives in spreadsheets and managing requests takes up the HR department's day, the people strategy gets put on hold. Heinsohn's HR management software automates the repetitive processes in the employee lifecycle so your team can focus on what matters most: developing talent, strengthening culture, and aligning people with business objectives.
Your HR team works on strategy, not on paperwork
Reduction of operational costs and process simplification through employee lifecycle automation. Fewer manual tasks, more team capacity for high-impact projects.
Your leaders manage their team without going through HR
Process decentralization that empowers functional leaders to approve requests, record changes, and handle procedures from the app or self-service portal, without intermediaries.
Each person measured by their real contribution to objectives
Measurement of each employee's impact on achieving organizational goals, with centralized data visible in real time for those making talent decisions.
A single source of truth for all people information
Centralization of information on employees, contractors, and candidates — demographic, academic, work, and family data — in a single system, with role-based access and no duplicates.
The complete employee lifecycle in a single HR management software
Heinsohn's HR software covers every stage of the employment relationship on a single modular platform. You activate the modules your organization needs today and expand them as your team grows, without migrations or platform changes.
Attract the right candidates before someone else does
The people selection process is the first strategic decision about talent. With our HR software, that process is agile, documented, and data-driven.
- Recruitment and selection: Post vacancies, centralize resumes, generate detailed candidate reports, and make selection decisions backed by data.
- Resume/profile: Manage each employee's information in an organized and accessible way: work history, academic, family, and demographic data in a single record.
- Hiring: Manage contracts and addendums through a centralized digital library. No physical folders, no outdated versions.
The first day defines retention — onboard them with structure
Induction and continuous training determine how quickly an employee reaches peak performance. Our software structures this process from the start.
- Induction and training: Design training activities for new employees, facilitate their adaptation, and support skills development from day one.
- Content library: Moodle integration to create training materials, track learning progress, and certify each person's advancement.
- Training: Identify each employee's development needs and address gaps with structured plans that enhance team knowledge.
The talent you need tomorrow is already on your team
With performance and development tools, leaders identify the real potential of their team and act on it with concrete plans.
- Performance management: Run performance evaluations with a configurable methodology and establish effective improvement plans for each employee.
- Nine Box: Visualize each person's potential and performance through the nine-quadrant matrix. Talent decisions based on data, not perceptions.
- Professional development plan: Design growth plans based on the 70-20-10 methodology or customized to your organization's needs.
Nurture what makes them stay and understand what makes them leave
Talent retention starts long before someone decides to leave. With the well-being, organizational climate, and offboarding modules, your HR team acts with information, not assumptions.
- Well-being and benefits: Configure a benefits catalog for employees and their families, aligned with your organization's value proposition.
- Surveys: Create surveys quickly and analyze results efficiently to make informed decisions about the team.
- Organizational climate with AI: Continuous evaluation using artificial intelligence across various communication channels. Detailed reports that reveal the team's real status before the problem escalates.
- Disciplinary processes: Maintain detailed and traceable tracking of disciplinary processes, in compliance with the Labor Code.
- Offboarding: Identify the real reasons for each employee's departure and build retention strategies based on data, not intuition.
Cloud-based HR software: No installations, always available, ready to scale
Heinsohn's HR software is 100% cloud-based in SaaS mode. It requires no installations, doesn't depend on your own servers, and stays always up to date. Your team accesses it from any device, in any city, without interruptions.
Multi-company and multi-location from a single platform
The multi-company functionality allows you to define common processes for business groups, manage inter-company org charts, and control headcounts, vacancies, branches, and profiles of different legal entities from a single view. For groups operating in multiple countries or under different legal structures, the software centralizes without losing the specifics of each unit.
A communications portal that keeps the team connected
Beyond administrative processes, the software includes a communications portal to share relevant information with employees: events, new hires, birthdays, partnerships, and business news. Internal communication as an integral part of the HR management software, not as a parallel tool.
The payroll and HR software that always should have been on the same platform
HR management, payroll, and OHS share the same foundation: your organization's people. Our software connects all three natively, without third-party integrations, without double entry, without inconsistencies between modules, so information flows seamlessly throughout the entire people operation.
Additional module: Payroll
- What it does: Salary processing, PILA files, DIAN electronic payroll, and regulatory compliance.
- Who needs it: Any company with payroll employees in Colombia.
Additional module: Occupational Health & Safety (OHS)
- What it does: SG-SST compliance, occupational risk monitoring, and workplace safety management.
- Who needs it: Any company with payroll employees in Colombia
Heinsohn BI
- Advanced data analytics and business intelligence solutions for strategic talent decisions.
- Teams that need executive reports and people analytics dashboards.
Discover the positive impact it can have on your company!
The HR software your leaders and employees use without needing the department
The HR software is designed so that people management does not depend on a single point of access. Functional leaders manage their team's requests, approve changes, and access the information they need without intermediaries. Employees manage their own procedures from the app or web portal.
Autonomous leaders, more agile teams
Process decentralization is one of the most valued capabilities among companies implementing Heinsohn's HR software. When the leader has access to their team's data and can act on it, the HR department stops being a bottleneck and becomes a strategic partner.
Employees who manage themselves
From the app or self-service portal, each employee in Heinsohn's HR software can manage requests, check their information, track procedures, and access documents, without needing to contact the HR department for every query. Fewer operational interruptions, greater team satisfaction.
What our HR software clients say
Lina Murcia
"Heinsohn is more than software — it's a partner for us."
Excel de Jesús Puerta Polo
"They have undoubtedly delivered quality work that has helped us achieve our department's objectives."
Ana Leidy Argos
"With Heinsohn, processes are automated to have clear, accurate, and timely information to guide and grow the company."
Ronald Durán Gaona
"Heinsohn is a very reliable system that streamlined our payroll processes and provides us with timely support service."
Success story: Compass Group with Heinsohn Payroll
Compass Group is a success example in the implementation of Heinsohn Payroll: the solution that provides electronic payroll compliance. Learn here how digital transformation changed processes at this company.
Frequently asked questions about our HR software
1. What software is used in human resources?
Companies in Colombia use HCM (Human Capital Management) platforms that integrate recruitment, performance management, well-being, payroll, and people analytics. The most widely used include Heinsohn, Buk, Novasoft, and Kactus. Heinsohn is the platform with the longest track record in the Colombian market, with presence in the public, private, and education sectors.
2. What is HR software?
HR (Human Resources) software platforms automate and centralize people management processes: talent selection, hiring, training, performance evaluation, well-being, and payroll. Unlike a generic ERP, specialized HR software has deep configuration for labor processes and each country's regulations.
3. What are the most widely used HR software solutions in Colombia?
The most widely used HR software solutions in Colombia include Heinsohn, Buk, Novasoft HCM, and Kactus. The choice depends on company size, industry, and the need for native integration with payroll and OHS. Heinsohn is the only 100% Colombian platform with more than 45 years in the market and presence in all three of the country's labor sectors.
4. Does Heinsohn's HR software work in the cloud?
Yes. The software is 100% cloud-based in SaaS mode. It requires no installation or own servers. It is accessed from any device with an internet connection, with automatic updates included in the subscription.
5. Can I activate only some HR modules?
Yes. The platform is fully modular: you activate the modules you need today — recruitment, performance, well-being, training — and expand them as your organization's needs grow. There are no costs for modules you don't use.
6. How does the HR management software integrate with payroll and OHS?
HR management, payroll, and OHS are modules of the same Heinsohn platform, not third-party integrations. They share a database, which eliminates double entry and guarantees information consistency across the entire people operation.
7. Does Heinsohn's HR software include artificial intelligence?
Yes. The organizational climate module uses artificial intelligence to assess the team's status through various communication channels and generate detailed result reports. AI also supports the recruitment and selection process to identify candidates most aligned with the sought profile.
8. What company size is the HR software designed for?
Heinsohn's HR software is designed for companies of any size, with modularity that allows scaling from small organizations to multi-company business groups with multiple locations and legal entities. The multi-company functionality allows you to manage inter-company org charts and common processes for the entire group.
9. When is the right time to implement HR software?
The critical moment is when the HR department spends more time on operational tasks than on talent development: when team information is scattered, when leaders depend on HR for every request, or when there is no real-time visibility of employee performance and potential.
10. What other specific artificial intelligence functions are integrated into HR software or talent management software beyond recruitment?
Beyond recruitment, HR software or talent management software integrates artificial intelligence into various additional functions, such as organizational well-being analysis and workplace climate assessment.
Through interaction with a Virtual Assistant capable of capturing emojis, simple phrases, and other textual indicators, a sentiment analysis is conducted that enables a better understanding of employees' real emotions and feelings. This approach provides valuable insight into the emotional state of employees, helping to identify areas for improvement in the work environment and to take proactive measures to promote a healthier and more productive workplace.
Related blog posts
