Occupational Health & Safety (OHS) Software

Define the OHS policy, strategic objectives, and annual work plan. Build the system budget and conduct the initial evaluation of the minimum standards of Resolution 0312. The starting point is documented, without ambiguity.

Execute prevention programs, manage committees, administer PPE, conduct medical evaluations, and document every action with attached evidence. The system records who did what and when, without relying on the team's memory.

Generate the legal indicators the system requires, execute the internal audit plan, and track objective progress with dashboards and Excel reports available in real time. A Ministry of Labor audit should never catch you off guard.

Implement corrective and preventive actions identified in audits and accident investigations. Monitor the closure of findings and present accountability to senior management with structured and verifiable information.

The Occupational Health and Safety Management System (OHS-MS) is the set of processes that every company in Colombia must implement and maintain in accordance with Decree 1072 of 2015 and Resolution 0312 of 2019. Managing it with specialized software reduces the risk of Ministry of Labor penalties, automates required documentation, guarantees traceability of every activity, and enables preventive decision-making with real-time information. A company that manages its OHS-MS in spreadsheets does not have real visibility or control: it only has records.

An OHS program is the plan of activities the company must carry out: training, inspections, medical evaluations, PPE management, accident investigations, and committee management. OHS software is the platform that allows the program to be planned, executed, documented, and audited in a centralized and automated way. The software does not replace the person responsible for the system; it multiplies their management capacity and guarantees that nothing goes unrecorded.

Heinsohn OHS is one of the specialized solutions for Colombian regulations. The software covers the minimum standards of Resolution 0312 of 2019 and the requirements of Decree 1072 of 2015, including the GTC 45 Hazard Matrix, COPASST and committee management, emergency plans, occupational medical evaluations, Epidemiological Surveillance Systems, and legal indicators. Additionally, it is aligned with the international standard ISO 45001 for organizations seeking certification.

Three structural problems: first, the risk of regulatory non-compliance, with outdated matrices, committees without minutes, and expired evaluations that are exposed in any inspection. Second, the operational burden on the OHS department, which loses time on manual documentation instead of dedicating it to prevention. Third, the lack of senior management visibility into the system's real status, which prevents data-based decision-making. With Heinsohn OHS, all three problems are resolved on a single platform.

No. ARL providers offer advisory services, training, and support resources, but the responsibility for the design, implementation, maintenance, and continuous improvement of the OHS Management System falls exclusively on the employer. Specialized software gives the company the control, documentation, and traceability that no ARL can substitute. The ARL contributes knowledge; the software ensures that knowledge is applied and recorded.

It is 100% cloud-based. No installation or own infrastructure required. You access it from any browser on desktop or mobile devices, with guaranteed availability and regulatory updates included in the SaaS subscription. When Colombian regulations change, the software is updated before your team has to look up the decree.

Yes. Heinsohn OHS has multi-company capability, allowing you to manage multiple locations, business units, or companies within a group from a single platform with centralized information. Each entity maintains its own regulatory configuration and records, but the corporate manager has consolidated visibility of the entire system.

Heinsohn OHS is natively integrated with Heinsohn's Payroll and HR Management modules, meaning that employee, contractor, and change information flows automatically between systems without manual intervention. For companies using other payroll or ERP systems, the implementation team defines the necessary interfaces from the start of the project.

The OHS Management System is the system that every company in Colombia must implement, maintain, and improve in accordance with Decree 1072 of 2015 and the minimum standards of Resolution 0312 of 2019. When that system is managed in spreadsheets or non-specialized tools, the risks are concrete: outdated hazard matrices, committees with no traceable minutes, expired medical evaluations, and documentation that would not survive a Ministry of Labor inspection.

With Heinsohn OHS, every system process is planned, executed, documented, and auditable on a single platform. You define the policy; the software ensures nothing gets lost along the way.