Payroll Software: Process without errors, comply with DIAN, and forget about rework
Automate payroll processing, generate PILA files, transmit electronic payroll to DIAN, and make decisions with real-time artificial intelligence.
A 100% web platform for the private sector, public sector, and any industry in Colombia.
+45
Years specialized in Colombian payroll
+ 880
companies in the public and private sector
360.000+
employees processed accurately per month
Quote cloud payroll software for my company
Pay on time, comply with the law, and reclaim your team's time
When payroll management depends on spreadsheets or non-specialized tools, the risk is real: inconsistencies in contribution bases that UGPP can audit up to five years back, late electronic payroll transmissions with DIAN penalties, and hours of rework that the HR and payroll team could invest in people.
With Heinsohn, every payroll software process is automated and audited:
Error-free payroll processing
Salaries, benefits, withholding tax, and parafiscal contributions calculated automatically in each period.
Electronic payroll transmitted to DIAN
Within the legal deadline, with pre-expiry alerts and complete traceability.
PILA files ready
For all authorized operators, with no double entry or last-minute rework.
UGPP consistency reports
Available by period, so an audit does not catch you off guard.
Direct integration with your accounting system or ERP
The payroll software closure feeds accounting without manual intervention.
Full payroll visibility for management
Real-time executive reports, without waiting for the month-end closing.
Features of Heinsohn Payroll Software: The full cycle on a single platform
Heinsohn's payroll software covers the complete cycle, from setup to closing reports, with modules that are activated according to your company's needs.
Pay on time without manual calculations
- Automatic calculation of salaries, social benefits, withholding tax, and parafiscal contributions each period
- Flexible compensation and time distribution by cost center
- Management of payroll changes, loans, and bulk uploads without rework
- Automatic semi-annual recalculation
Comply with DIAN, UGPP, and PILA without chasing regulations
- DIAN registration and enablement included from the start
- Automatic electronic payroll transmission in XML format with complete traceability
- PILA file compatible with all authorized operators: Mi Planilla, SOI, and others
- UGPP consistency reports for audits and inspection processes
- Automatic alerts before regulatory deadlines expire
Make decisions with real data and artificial intelligence
- Power BI dashboards: headcount, absenteeism, vacation liability, and cost by area
- Labor cost projection and scenario simulation with AI
- Automatic reports ready for management, without intermediaries
- Direct integration with your ERP or accounting system at the close of each period
Your team self-manages, you supervise
- Employee portal: pay stubs, certificates, vacation, and contracts
- Payroll change requests and approvals with digital workflow
- Online payroll advances
- Bank file encryption with PGP and GPG
- Configurable profiles and permissions by role
What your company gains with Heinsohn's payroll software
Up to 70% less operational workload
Fewer reworks, fewer manual corrections. Your HR and payroll team invests time in people, not in operations.
Zero surprises in audits
Every payroll run is documented and traceable. UGPP can audit up to five years back; with Heinsohn, that history is organized and available at any time.
Regulations always up to date
Every decree change, DIAN resolution, or UGPP circular reaches the platform before it takes effect. Your team doesn't chase regulations: they find them already applied.
Real-time executive visibility
Power BI dashboards with headcount, absenteeism, vacation liability, and payroll cost by area. Information for management without waiting for the month-end closing.
A single administrative software for the entire cycle
From initial setup to closing reports, without parallel tools, without double entry, and without third-party integrations that fail.
More autonomous employees
Self-service portal for pay stubs, certificates, vacation, and online payroll advances. Fewer requests to the HR department, greater team satisfaction.
Artificial intelligence integrated at every stage of payroll management
Heinsohn Payroll integrates artificial intelligence into the most time-consuming and highest-risk processes: payroll processing, regulatory compliance, inconsistency detection, and management reports. The result is software that anticipates, detects, and decides before your team needs to intervene.
Payroll that anticipates, not just corrects
- Automatic detection of anomalies and inconsistencies before the period close
- Scenario simulation: impact of salary increases, new hires, and benefit changes
Regulatory compliance without manual intervention
- Continuous monitoring of changes in DIAN, UGPP, and Ministry of Labor regulations
- Preventive non-compliance alerts before a penalty is generated
Reports that management reads without intermediaries
- Labor cost projection by area and period with automatic forecast
- Payroll information in natural language ready for decision-making
Employees with immediate answers
- 24/7 payroll chatbot: pay stubs, certificates, and concepts explained in natural language
- Vacation, leave, and payroll change requests managed without going through HR
Payroll Software for SMEs, Private Companies, Public Entities, and Educational Institutions in Colombia
Heinsohn has been operating in Colombia's three labor regimes for 45 years. It doesn't adapt a generic solution — it has deep configuration for each sector, because the edge cases of the public sector, teacher salary scales, and payroll for a growing private company are not solved the same way.
Private sector
- Payroll for companies of any size and multi-company business groups
- Integration with ERP and accounting systems without additional development
- Scales with your company: from 30 to 2,000 employees, without migrations or platform changes
Public sector
- Configured under Colombian public sector norms and decrees
- Control of personnel structure, pay scale, and job nomenclature.
- Integration with SIGEP and DAFP.
- 45 years serving ministries, departmental governments, and municipalities.
Education sector
- Management of teacher salary scales and academic calendars
- Mass hiring and daily and hourly payrolls for adjunct professors
- The most specialized solution on the market for Colombian educational institutions
45 years of payroll processing in Colombia: What no regulatory manual teaches
That accumulated knowledge is behind every payroll run that Heinsohn processes today for more than 880 companies in the public and private sector.
Regulations always up to date
Every decree change, DIAN resolution, or UGPP circular reaches the platform before it takes effect. Your team never chases regulations.
ISO 9001, ISO 27001, and CMMI Level 5 Certifications
The highest software engineering standard in the Colombian market.
Support in 9 cities
Bogotá, Medellín, Cali, Barranquilla, Bucaramanga, Manizales, Pereira, Armenia, and Tunja. Local presence, not generic remote support.
Implementation included
An expert project leader in Colombian payroll from day one, at no additional cost.
A single provider
Payroll, human resources management, OHS, and BI on a single platform. No third-party integrations, no inconsistencies between modules.
Success stories from our payroll software
Discover some of our stories and success cases told by our customers.
See more success storiesWhat our payroll software clients say
Gustavo Alberto Gaviria Álvarez - National Payroll Manager
“Certifies that HEINSOHN has been our payroll software provider for more than 20 years and we have completed the implementation of Heinsohn Payroll. As software providers, we have had confidence that the software complies with all legal and company-specific regulations.
Currently, due to our commitment and satisfaction with their products and services, the implementation of the Human Resources Management software is underway.”
Enrique Velandia
"CONGRATULATES Heinsohn for the quality of its services, is very pleased with the product and with the consultants who support them."
Enrique Velandia
"Distinguished for their high commitment to the implementation of Heinsohn's web payroll for Alimentos Enriko S.A.S. In addition to the team's technical knowledge and expertise with the tool, they advised us on payroll and accounting matters that enriched the process.
The go-live was very challenging as it coincided with the COVID-19 emergency, requiring us to work overtime and put in extra effort. However, with Yenny's support, everything became more manageable, and by working as a team, we successfully completed the project."
We handle payroll. You focus on people.
880 Colombian companies trust Heinsohn to process more than 360,000 employees each month, without errors or rework. With 45 years of regulatory knowledge backing every payroll run.
Frequently asked questions about Payroll Software
1. What is electronic payroll and who is required to issue it?
Electronic payroll is the payment support document that every company in Colombia with at least one employee must transmit to DIAN in XML format. It applies to both the private and public sectors regardless of company size. The deadline is the first 10 business days of the month following the payroll period, in accordance with Resolution 000013 of 2021. With Heinsohn, the transmission is automatic and integrated into each period's payroll processing flow.
2. What are the most widely used payroll software solutions in Colombia?
The most widely used payroll software solutions in Colombia include Heinsohn Payroll, Buk, Siigo, and Alegra. Heinsohn stands out for more than 45 years of specialization in Colombian payroll, presence in the public, private, and education sectors, and CMMI Level 5 and ISO 9001 certifications.
3. What are the best payroll software solutions in Colombia?
The best payroll software solutions in Colombia combine compliance with DIAN, UGPP, and PILA, ERP integration, automatic regulatory updates, and specialized local support. Heinsohn is the solution with the longest track record in the Colombian market, with coverage for all three labor sectors in the country and the only one with CMMI Level 5 certification in the segment.
4. What are the penalties for not complying with electronic payroll?
Non-compliance generates tax penalties from DIAN and the rejection of payroll payments as deductible costs. Additionally, inconsistencies in contribution bases reported to UGPP can lead to audit proceedings with penalties exceeding $390 million pesos depending on the employer's size. Heinsohn generates automatic alerts before deadlines and verifies the consistency of contribution bases before each period closes.
5. What accounting software is used for payroll?
Heinsohn Payroll develops an accounting interface tailored to each company's chart of accounts structure. At the close of each period, the software automatically feeds the accounting system or ERP without manual rework, eliminating double entry between payroll and accounting.
6. Does the software generate PILA files for social security payments?
Yes. Heinsohn Payroll generates the PILA file compatible with all authorized operators in Colombia — Mi Planilla, SOI, and others — with the breakdown of contributions to health, pension, occupational risks, SENA, ICBF, and compensation funds.
7. Is it cloud-based payroll software or does it require installation?
It is 100% web-based and cloud-hosted. No installation or own servers required. You access it from any device with an internet connection, on IBM-certified infrastructure. The monthly subscription is calculated based on the number of active employees, with no update or additional support costs.
8. Does Heinsohn Payroll have artificial intelligence?
Yes. Heinsohn Payroll incorporates artificial intelligence into payroll processing, regulatory compliance, change management, and executive reporting. The software detects inconsistencies before closing, projects labor costs, optimizes approval workflows, and delivers real-time information for decision-making. Designed to reduce operational risk and ensure continuous regulatory compliance.
9. How does Heinsohn help comply with Colombian labor regulations?
Heinsohn incorporates every regulatory change — new Ministry of Labor decree, DIAN resolution, UGPP circular — directly into the platform before it takes effect. It has been doing that for 45 years, which means no change in Colombian labor legislation has ever caught its clients off guard. The result is payroll processing always up to date with the minimum wage (SMMLV), transportation allowance, contribution bases, withholding tax, and DIAN electronic payroll.
10. Does the price include implementation and support?
Yes. The monthly subscription includes implementation assisted by an expert project leader in Colombian payroll, functional, technical, and legal support with defined service level agreements, training, and automatic regulatory updates. No hidden costs or charges for new versions.
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